Shares the following office tasks: telephone coverage and walk-in traffic; opening, sorting, and routing incoming correspondence and e-mail; filing; board appointment, reappointment and termination correspondence; and setting up Council Chamber in advance of Council meetings.
Administers sections of the City Code and Administrative Policies and Procedures Manual as they relate to the City Clerk function including, but not limited to: city boards, special activity permitting process, for-profit bingo organizations, animal permits, elections, vehicles for hire, records management and public records requests.
Types and edits minutes from audio recordings; authors and types general correspondence, legal advertisements, ordinances, resolutions, proclamations, reports, and other forms as required; files and retrieves documents.
Prepares correspondence, legal notices, documents, and forms for general municipal elections; reviews campaign finance reports for accuracy and consistency with state law; qualifies candidates in the absence of the City Clerk; conducts pension board elections in accordance with City Code and established procedures.
Responds to requests for information; provides research from files, minutes, City Code, and a variety of source material; and follows City Public Records Request policy in responding to and tracking public records requests.
Assists with the management and retention of public records per City policy and State of Florida requirements; prepares records for electronic imaging.
In the absence of the City Clerk, attests by signing all legal papers such as agreements, leases, ordinances and resolutions; records same in various files; furnishes certified copies of records as needed.
Attends meetings in the absence of the City Clerk; provides training and workshop programs in a public setting (public speaking).
Performs other duties as required.